10 Signs You’re Ready To Outsource To A Virtual PA

by | May 12, 2020 | Virtual Assistants

Your business is your baby, right? You’ve created it from scratch, nurtured it, watched it grow, and it’s turning into a monster!  However, It’s stopping you from doing the things that inspire you. Your whole reason for starting the business is clouded by all the back-room systems and processes you need to deal with. Spending every waking moment in the business sounds familiar but somehow you still don’t feel like you’re achieving anything. Not sure whether you should take the leap and look at outsourcing to a virtual VA or struggle on and try and keep things afloat yourself? Let us help you. Here are our 10 signs that tell you that you’re ready to outsource to a Virtual PA:



One of the first and most important signs that you are ready to outsource is the feeling of being overwhelmed.  If you are finding that your work/life balance is suffering, your business is no longer ‘fun’, and you are missing out on time to develop new ideas and chase new business, then it’s time to evaluate where all your time is going and how to free it up. What can you offload?


Need more hours in the day, a Virtual PA gives you just that

How many times do we all say this? If you are finding that you are saying this regularly and we’re talking every few days or at least twice a week then maybe it’s time to listen to yourself. You would have more hours in your day if you outsourced some of the tasks that are overwhelming you and most importantly some mental space.


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Lacking skills needed to get the job done

Updating your website and sending out email marketing campaigns to your current clients is something you have been wanting to do for some time. You want to make sure you’re posting current, exciting, engaging content across your social media channels. This means you need to carve out time to research what your competitors are doing and find out how you can ‘do it better’. These are all tasks that you want to do but just don’t have the knowledge or know how to do it. Yes, you could look on YouTube and find a video on pretty much most of those topics but is that really effective use of your time?


Working long hours

If you’re at your desk at the crack of dawn and not leaving it until the sun has gone down, then you’re doing it wrong. We don’t mean that negatively. What we mean is, is that what you had in mind when you started your business? Did you want it to consume every area of your life? Did you want it to stop you from turning off and spending quality time outside of the business?  If you didn’t envisage that, but that is what is happening, then it needs to change!


Lack of family/social life

If you are feeling that you are always saying no to things like family outings, social gatherings and your children, all because you are working, then things need to change. Your business should be able to fit in with all those things, It should not be a matter of which one!  A VA can help you get a more balanced business and personal life just by taking some of the administrative tasks from you and streamlining your internal processes.


Ready to outsource to a Virtual PA to find balance

You don’t have to work 24/7 in your business to make it successful. With the right support, you can make your business fit around your life. If you want to work 4 days a week and not 5 and have one day for yourself, your hobby or to spend time with your children, you can.  You want to be present in every aspect of your life. If your business is the first thing you think of when you wake up and the last thing you think of when you go to sleep, your life isn’t balanced.


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Struggling with consistent marketing activities

Are you finding that you have lots of products and ideas you want to advertise or launch but no idea where to start? A VA isn’t just an administrator. We can help with business planning, marketing, branding and more. We can put strategies in place for your social media activity and make sure you are posting branded, consistent, engaging content. Whatever area of your business you need help with, there will be a VA that can help with it.


Complaints/enquiries from customers suffering a Virtual PA could help

Are you struggling to keep on top of communications from existing and potential customers? Is your email inbox disorganised making it feel almost impossible to find anything? Do you have a list of ‘things to do’? Or is it all in your head and sometimes things are missed and forgotten? These are all signs that you need to consider where your strengths lie and get some help with your weaknesses. VA’s are great are organising even the most disorganised of people. It’s our job, after all. To give that virtual ‘kick up the bum’ you need to keep on top of things and be accountable.


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Ready to outsource to a Virtual PA and release some control?

One of the hardest things to do in business is to delegate and release control of parts of your business. It’s especially hard to do this with someone remotely. However, VAs are set up to help; we have the skills you are looking for. This isn’t our first rodeo. We understand that hiring a VA is scary for some people. Before taking on any new clients, we make sure you’ve done your research, and you know what to expect and how things will work. Communication is key.


Have you researched Virtual PA and decided on a budget?

Probably the most important one. Expectation. Have you researched VA’s? Do you know what sort of budget you have and whether you can get a VA with the skills you need within that price range? How many hours do you think you can afford each month? Be realistic about what you think can be achieved in that time?

If you have answered yes to at least half of these things, then you are ready to outsource. We offer a whole range of services and skills to get you the work/life balance you deserve.



Do you end up wasting time tackling each new incoming task, and only make it through half your to-do list by the end of the day? The 4 Ds of Time Management will help you to manage daily incoming and unexpected work without adding hours to your day. Grab our download. Learn what it is and start working out what needs to be delegated.



The 4 D’s of Time Management – GET YOUR COPY HERE 

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