Small businesses have to run at capacity to be effective, which is fine when you have a full complement of staff. However, when one or two members of a small team take time off, it can leave a lot of slack to take up. This can lead to you having to skip lunch breaks, start early, work late and even take work home with you.
To counter this situation, here are some tasks you can outsource right now:
When you’re trying to cover someone else’s main work tasks, admin is the first thing to fall by the wayside. It’s never anybody’s favourite duty, but it seems even less tempting to complete when you have so much other work to do. When you finally finish a job at 7pm, do you really then want to move on to sort the electronic filing and data entry tasks that go with it? Of course not.
Outsourcing your admin takes a lot of the pressure off you during this busy time of year. Letting a virtual assistant manage your databases, format your documents and complete copy typing tasks allows you to dedicate your time to the more fun and creative aspects of the work.
Email Marketing and Social Media
The problem with being so busy is that you can often run out of time to tell potential customers what you are doing and why they should use your products or services. Outsource your email marketing and social media duties while you are busy and make sure that all the hard work you are putting in isn’t going unnoticed.
It takes time to craft the perfect email newsletter, and social media posts require plenty of thought when devising, scheduling and interacting with the replies. These are not core tasks for your workforce, but they are invaluable in bringing in business and building your brand. Outsourcing these marketing tasks means they aren’t forgotten or rushed out, compromising quality.
If ever there was a time when streamlining workflows was important, it’s now, especially if you want to cut out all the manual work. If you can eliminate extra steps in the process between receiving an enquiry and completing the job, it will make your systems run so much quicker and more efficiently.
You can start with automations that help you create and follow up invoices, schedule blogs, log receipts and other relatively small workflows that save valuable time. Once you have mastered these, then you can move on to larger processes for your business. If you need any help automating workflows, talk to Supportal and we can help you get up and running.
Outsource Your Blog
Your business blog is another excellent way of keeping your company website fresh and encouraging both return visits and new users. A regularly updated blog section keeps Google happy that your website is worth visiting and can improve your ranking. The only problem is that researching keywords and relevant topics, as well as actually writing the post and sourcing the images, all take up valuable time that you just don’t have.
Outsourcing your blog means that this task is ticked off your ever-growing to-do list. You can ask a virtual assistant to provide a number of posts in one go, or simply ask them for blogs on an ad hoc basis. The latter works well if you want to be super topical with what goes up on your site.
Outsourcing PA Duties
Times when you are overloaded, overwhelmed or overworked you will need someone to deal with the logistics of your work life, as well as your personal life. Even if you attempt to get by without a PA during the rest of the year, outsourcing to a VA during times when the workload is hugely busy can be a lifesaver.
A virtual assistant can organise both business and personal travel arrangements, research accommodation and transport, and check-in on your behalf, meaning you don’t have to think about anything other than the work at hand.
They can create presentations and field your calls and emails when you have your head in the game at work. The virtual PA allows you to get on and focus without distractions.
Ready to Outsource to a Virtual Assistant?
If you are ready to outsource your to-do list, contact us straight away. Supportal can provide all of these services and more to make sure your day to day work life is as stress-free as possible.