How to Increase Your Well-Being in Work

How to Increase Your Well-Being in Work

Well-being in work is at the forefront of all we do and that is one of the reasons that Supportal Services exists. Overwhelm is real and it can happen to entrepreneurs and small business owners as they grow their businesses. This is why we need to look after ourselves!

 

It is amazing when your business starts to take off, but it is a lot of responsibility too. You find yourself pulled in all manner of directions. You’re in demand, but not always in a good way.

 

We all want control of literally every aspect of our work as entrepreneurs – that’s kind of how we got where we are. But there comes a point when it is not possible to do that and still enjoy any kind of healthy work-life balance.

 

We get it. We’ve been there! We are here to support people just like you and restore that well-being in work that takes weight from your shoulders and helps you enjoy your success. In this article, we offer practical tips and advice to keep that overwhelm at arm’s length.

Why is Work Well-Being and Mental Health Important?

Running a business is hard – like, really hard. It’s what you’ve dreamed of for what feels like forever, but now the reality of running your business is here, it also looks an awful lot like late night working, never feeling like you’re at the bottom of your to-do list, and whilst working alone cuts out the chats at the water cooler, what about the chats over a coffee? What about those brain-storming sessions when energy flows and all the creative ideas come out?

 

What about the feeling of connection, as opposed to the feeling of loneliness?

We all strive for a work/life balance – but do we know what that actually looks like?

An unhealthy and unbalanced approach to working life directly affects our home and social life, and in turn, our mental health.

 

Our Founder Chloe Jessamy holds this topic close to her heart; in her 15 years of providing support to independent business owners, she has helped, re-focused and supported the road to recovery from burnout to flourishment.

Basically, she knows what she’s on about.

 

Effects of Poor Work Well-Being

If your well-being suffers at work, there can be some properly negative effects. If you’re concerned about overwhelm, you might want to read these through your fingers. Eek:

  • Reduced Productivity: You lose focus, motivation and energy. Basically, it’s not good.
  • Increased Stress: You start snapping at the smallest things and not even a strong coffee can sort you out.
  • Impaired Creativity and Innovation: You know when you are run down, it’s tough to think of anything other than crawling into bed at the end of the day. Not the best situation for coming up with banging new ideas.
  • Poor Decision Making: You’re tired, strained and you make decisions that are…not great.
  • Strained Relationships: Find yourself snapping at colleagues, employees, family, the bloke delivering your ASOS parcels? Yeah, poor well-being can strain even the strongest relationships.
  • Health Issues: Fatigue, headaches and musculoskeletal disorders – yikes – all potential health issues caused by poor well-being. Not to mention mental health issues such as anxiety, depression and chronic stress.

 

What Does a Healthy Work-Life Balance Look Like?

A healthy work/life balance will look different to each of us. It’s not about splitting your time equally between work, self-care, home life etc – it’s about feeling fulfilled and content in all areas of your life. Well-being at work, well-being at home. Of course, that sounds simpler than it actually is.

A healthy balance could look like this:

  • Meeting your working deadlines, whilst still having time to meet with friends throughout the week – IMAGINE!
  • Getting to bed at a reasonable time, and resting well (not doom-scrolling for hours)
  • Eating well, and getting to that exercise class that’s on your calendar
  • Not worrying or fretting about work when you’re at home

 

How to Increase Well-Being in Work

Pause for a moment

Take a minute to pause and reflect. Ask yourself – what’s currently causing you stress? Which area of your business, or task on your to-do list do you find yourself procrastinating over or dreading doing? Taking this step back is the best way to work out where you need help.

Set (and stick to) boundaries

Plan your days realistically for work well-being. Be kind to yourself – fill your day to around 70-80% capacity. That will allow some wriggle room if something crops up or a task takes slightly longer than expected but still stick to your set finish time for the day.

As tough as it might be, sticking to the boundaries of a start and finish time will allow you to feel fulfilled along with being in control of what happens throughout the day.

Develop good food habits

When you are super busy, it is easy to pick the most convenient option to eat, rather than the healthiest. Gee, thanks Deliveroo.

We all love some fast food once in a while, but when it becomes a common occurrence because you are too busy to put together a healthy lunch or dinner, you know it’s not making you feel good. You start to feel sluggish and this can affect your well being in work.

Also, the pesky guilt that you might feel outweighs the short burst of joy that fast food brings. And the consequences for your physical health are negative. But, we all know that, right?

Try taking just ten minutes a day to prepare a healthy lunch for work. It will be ten minutes well spent and you will feel much happier with yourself for doing so. You will also likely feel more energetic. If you have the right stuff in your cupboards and fridge, it really is that easy.

 

Plan your dinners ahead for the week and order in the ingredients so you know exactly what you are going to eat each day and you don’t have to waste time thinking about it and then popping into the shop every day to get the ingredients.

Cut down on caffeine

Hands up who is a coffee fiend? So many of us think it’s essential to get through the day. However, the short-term high is followed by a lull and because it dehydrates you, that makes it more difficult to concentrate.

Your local barista might not like it, but cutting down the caffeine is essential for your work well-being.

Consider alternatives

If there’s a task or area of responsibility in your business that you don’t enjoy, brings you the feeling of dread, or you feel it always takes you ten times longer than it should – seek an alternative route.

The likelihood is this is a necessary task in your business if it’s still around. So find another way to get it done for work well-being. There are all manner of support systems available to you, find out about getting help with business tasks here.

Make time for CSR

Giving back, volunteering, doing a selfless deed – these can all bring well-being in work. It’s not always about things you do for yourself. Helping others brings all the good feelings that we all need from time to time. Those warm, fuzzy feelings that only come from a random act of kindness – a well-balanced work/home life will allow the time to work that into your schedule.

 

Support for Well Being In Work

well-being in work

 

 

We can help you if you need support to help with your well-being in work and create more definition in your work-life balance. Have a conversation with Chloe to help you understand what’s realistic and what alternatives you could consider. Just get in touch for a free 20-minute conversation about your needs and take the first step to a healthier lifestyle.

 

 

Ways to Reduce Stress at Work With the Help of a Virtual Assistant

Ways to Reduce Stress at Work With the Help of a Virtual Assistant

Stress has become a common companion for many professionals. When you are growing your own business, you can feel the pressure of having to succeed and not having any safety net. This leads many of us to work too hard and put in too many hours when, in fact, there are ways to reduce stress at work. 

By working together with a virtual assistant, you can put in place processes and procedures to reduce the pressure and help regain the balance you need to protect your well-being without hindering the growth of your business. 

By implementing strategies to create a stress-free work environment, you can improve productivity and create a positive company culture. 

This blog shows how VAs can play a pivotal role in maintaining a calm and organised workplace, from managing communication channels to scheduling regular breaks to boost productivity and mental health.

Ways to Reduce Stress at Work

Efficient Communication Management

Effective communication is the cornerstone of any successful business, but it can also be a significant source of stress if not managed properly. You have to deal with suppliers and customers, meeting the demands of both and being available to both, all while trying to complete your other tasks. 

Virtual assistants excel in managing communication channels, ensuring your messages are organised, prioritised and responded to in a timely manner. By serving as a central point of contact for both internal and external stakeholders, VAs help streamline communication processes, reducing the risk of information overload and misunderstandings.

Your VA uses various tools and techniques to enhance communication efficiency. For instance, they can implement email filters and labels to categorise and prioritise incoming messages, ensuring that urgent requests are addressed promptly while less critical issues are dealt with at a later time. 

Additionally, VAs can leverage project management platforms such as Asana to improve collaboration, track progress and keep stakeholders informed about project updates and deadlines.

 

Stress reduction

 

Scheduling and Time Management

One of the key ways to reduce stress at work is to manage your time more effectively. Your VA is experienced in scheduling tasks, appointments and meetings, helping to optimise your workflow and maximise productivity. 

By coordinating calendars, setting reminders and allocating time blocks for specific activities, VAs enable professionals to stay organised and focused on high-priority tasks, reducing the risk of burnout and overwhelm.

In addition to scheduling work-related activities, task your VA with helping you improve your work-life balance, scheduling regular breaks and downtime for you and ensuring you stick to them. 

Encouraging you to take short breaks throughout the day can help alleviate stress, boost creativity and improve overall well-being. Your VA can schedule reminders for brief stretching exercises, meditation sessions or simply encourage you to step away from your desk and take a short walk outdoors.

 

Task Delegation and Prioritisation

One of the key benefits of working with a virtual assistant is the ability to delegate tasks and responsibilities, allowing you to focus on your core competencies and strategic priorities. All those time-consuming jobs that fill up your to-do list can go to your VA instead. 

VAs can assist with a wide range of tasks, including administrative duties, data entry, research and customer support. This frees up your valuable time and mental energy for more critical activities.

When delegating tasks to a VA, it’s essential to prioritise activities based on their importance and urgency. Ask their advice to assess your workload and identify tasks that you can outsource. Develop a plan for efficient task delegation together. By aligning tasks with strategic objectives and business priorities, your VA can help you work more effectively and achieve better outcomes, reducing stress and enhancing your job satisfaction.

Reduce stress awareness

Proactive Stress Management

In addition to reacting to stressors as they arise, virtual assistants can also proactively implement stress management techniques to prevent burnout and promote well-being. This includes conducting regular stress assessments to identify potential triggers, implementing stress reduction strategies such as mindfulness exercises or relaxation techniques, and providing resources and support for you to help prevent stress-related issues.

 

Continuous Learning and Development

Another way to reduce stress in the work environment is by undertaking continuous learning and development. Get involved in training programmes and workshops, seeking out resources to enhance your skills, knowledge and competencies. This helps your mental well-being, understanding that you are doing something positive to increase your skillset, ready to take on the challenges of the business world. 

A VA can curate learning materials for you and organise training sessions and retreats. They can also help you stay updated on industry trends, best practices and emerging technologies so that you feel ahead of the game, rather than continually playing catch-up. By investing in personal business development, a VA helps you build a culture of growth and innovation, where you are challenged, motivated and more fulfilled in your role. 

 

Creating a Positive Work Culture

One way to reduce stress at work when you employ staff is to create the right atmosphere and culture. A stress-free work environment is not just about managing individual tasks and responsibilities, it’s also about collaboration, support  and well-being. Your VA can contribute to creating a positive work culture by fostering open communication, recognising achievements and encouraging a healthy work-life balance.

Virtual assistants can organise team-building activities, virtual social events and wellness initiatives to boost morale and strengthen team cohesion. By creating opportunities for you and your team to connect, share ideas and unwind together, you cultivate a sense of belonging and camaraderie within the team. Additionally, your VA can serve as an advocate for employee well-being, encouraging your team to prioritise self-care, set boundaries and seek support when needed.

 

Ready to Implement Ways to Reduce Stress at Work?

These ways to reduce stress at work are essential for promoting productivity, enhancing well-being and driving business success. Virtual assistants play a crucial role in maintaining calm and organisation in the workplace by managing communication channels, scheduling tasks, delegating responsibilities and helping you with personal development. To find out more about how a VA can help you leave that stress behind, contact us today for a free consultation.

 

Reduce stress

The Link Between Remote Work and Mental Health

The Link Between Remote Work and Mental Health

Working from home at least part of the time is the new normal for many of us. Particularly since the pandemic. Some roles, such as that of the virtual assistant (VA) are entirely remote and you might never meet this person who plays such an important role in your business in real life. However, even though people can thrive away from the office, there is a real connection between remote work and mental health challenges. 

It’s crucial for employers to prioritise the mental well-being of their remote workforce. Whether they are staff members or expert freelancers, such as virtual assistants. And working from home, away from in-person contact with a core team, can certainly be challenging for some people. 

In this blog post, you will find effective strategies for supporting the mental health of VAs. Find out about acknowledging the unique challenges of remote work and learn practices to create a healthy work environment that protects their overall well-being. Even though they are not a full-time member of staff, they are providing key input into your business. Looking out for them and their mental health is only right. 

Recognising the Challenges of Remote Work and Mental Health

Remote work offers flexibility and autonomy. But it also presents unique challenges that can impact the mental health of virtual assistants. The lack of face-to-face interaction and feelings of isolation from home life can contribute to stress, anxiety and burnout. 

Additionally, the constant digital connectivity and blurred boundaries between work and personal life can lead to feelings of being always “on,” making it challenging for VAs to disconnect and recharge. But you can help.

Strategies for Supporting Virtual Assistant’s Mental Health

Encourage Work-Life Balance

Promote a healthy work-life balance by setting clear boundaries between work hours and personal time. Encourage virtual assistants to establish a dedicated workspace, stick to regular working hours and take regular breaks throughout the day. 

Emphasise the importance of unplugging from work-related activities during non-working hours to prevent burnout and promote overall well-being. This does mean respecting those boundaries even when urgent work comes up. 

 

Foster Open Communication

Create a supportive system where virtual assistants feel comfortable discussing their mental health concerns openly. Encourage regular check-ins and one-on-one online meetings to allow them to express their challenges, share feedback and seek support when needed. 

Actively listen to their concerns, validate their experiences and offer empathy and understanding. Try to work together to find a way forward that works for both parties.

 

Provide Resources and Support

Offer access to resources that promote mental health and well-being. Provide information on mental health support, such as counselling services and online support groups. Additionally, consider offering access to any wellness initiatives that you have for staff members, such as mindfulness sessions, yoga classes or stress management workshops.

 

Promote Social Connection

Combat feelings of isolation by fostering social connection and community among your team. Encourage team bonding activities, such as virtual coffee breaks where your VA can connect with your team on a personal level. One key element of remote work and mental health challenges is that there is no one else to decompress with and chat to outside of time dedicated to tasks. 

 

 

Lead by Example

Lead by example and prioritise your mental health and well-being as a business leader. Demonstrate healthy work habits, such as taking regular breaks, setting boundaries and practising self-care. 

Show empathy and understanding towards your virtual assistant’s mental health concerns, and actively support their efforts to maintain a healthy work-life balance.

 

Want to Outsource to a VA? 

Outsourcing to a virtual assistant is a great way to distribute the workload, and by being empathetic and understanding of the connection between remote work and mental health, you can create a strong bond that will work wonders for your business. To talk to Supportal Virtual Business Support about how we can help, book a free consultation today

Remote work and mental health

The Digital Advantage: Technology for Virtual Assistants to Thrive

The Digital Advantage: Technology for Virtual Assistants to Thrive

In today’s dynamic business landscape, the role of virtual assistants (VAs) has evolved. From mere administrative support to becoming integral contributors to operational efficiency and productivity. But to help supercharge this role, you need to get on board with some essential technology for virtual assistants that will help you collaborate better with your VA to help your business fly.

By leveraging cutting-edge technology and a robust digital toolbox, virtual assistants play a pivotal role in streamlining your processes. They can optimise your workflows and drive your business growth. This article offers a glimpse into the digital arsenal of top VAs, uncovering essential tech tools that are reshaping the way businesses operate.

 

The Evolution of Virtual Assistance

Once upon a time, you might have booked in a VA to look after simple admin duties and ad hoc tasks, times have changed. Virtual assistants now take advantage of advancements in technology to help you stay one step ahead of your changing business needs. They utilise a sophisticated ecosystem of tools and platforms to enhance your collaboration, communication, and automation.

Sure, we all need those admin tasks ticked off without taking up too much of our day. But, if that’s all you are getting your VA to do, you are missing out on so much potential for your business.

Today, you can take advantage of collaborative technology for virtual assistants, that enables your VA to tackle complex challenges, support strategic initiatives and drive organisational success.

 

The Digital Toolbox of Top Virtual Assistants

1. Task Management: Asana

Task management lies at the core of the VA’s role, and Asana emerges as a powerhouse in this domain. With its intuitive interface, customisable workflows and robust collaboration features, Asana enables virtual assistants to streamline your task assignment, track progress and facilitate seamless communication among team members.

From setting deadlines to prioritising tasks, Asana empowers VAs to orchestrate projects with precision, ensuring timely delivery and optimal resource utilisation.

 

2. Communication: Slack

Effective communication is the lifeblood of virtual assistance, and Slack serves as the central nervous system for team collaboration. With its real-time messaging, file sharing and channel-based communication, Slack provides a unified platform for VAs to connect with you and your team, collaborate and coordinate tasks effortlessly.

Whether it’s brainstorming ideas, sharing updates or seeking feedback, Slack creates a responsive and connected work environment, driving productivity and teamwork.

 

3. Automation: Zapier

When you talk about the advantages of collaborative technology for virtual assistants, automation is where it’s at. It’s the secret sauce behind the efficiency of virtual assistants, and Zapier is the magic wand that makes it happen. Working with a VA who gets this stuff is dynamite.

By developing seamless integration between different apps and automating repetitive tasks, Zapier empowers VAs to create efficient workflows that save time, reduce manual errors, and boost productivity. Whether it’s automating email marketing campaigns, updating CRM records or syncing data across platforms, Zapier enables VAs to work smarter, not harder.

 

4. Customer Relationship Management (CRM): HubSpot

For VAs engaged in managing client interactions, a robust CRM system like HubSpot is indispensable. HubSpot streamlines customer data management, allows you to generate personalised outreach, and provides actionable insights that drive better client relationships.

From tracking leads to nurturing prospects, HubSpot empowers VAs to deliver exceptional performance.

 

5. Document Management: Google Workspace

Efficient document management is essential for VAs. Google Workspace’s suite of cloud tools includes Google Docs, Sheets, and Drive. Together, you can achieve seamless collaboration on documents, spreadsheets, and file storage, for example. You can be better organised and not have to worry about working on different versions of docs.

 

6. Design Collaboration: Canva

Canva revolutionises design collaboration for VAs engaged in creating visual content. With its intuitive drag-and-drop interface, extensive library of templates, and real-time collaboration features, Canva simplifies the design process. From social media graphics to marketing materials, Canva helps VAs unleash their creativity and deliver stunning content that captivates audiences.

 

Practical Insights: Case Studies in Action

Case Study 1: Streamlining Project Management with Asana
A company uses Asana to liaise with a virtual assistant. The idea is to optimise project management. To achieve this, they use the visual board view and customisable workflows to efficiently track tasks, deadlines, and project statuses.

 

Case Study 2: Automating Email Campaigns with Zapier
A virtual assistant specialising in digital marketing harnesses Zapier to automate email campaigns effectively. By integrating email platforms with the company’s CRM systems, the VA automates lead nurturing processes. This results in an increase in email engagement and a significant boost in conversions. This automation streamlines workflows saves time and maximises campaign effectiveness.

 

Your Digital Transformation Starts Now

Are you ready to unlock technology for virtual assistants that allow you to better collaborate? Download our comprehensive guide on the essential digital tools used by small businesses. You’ll gain practical insights, tips, and recommendations.

Connect with us today to explore how we can help you customise these tools to suit your unique business needs and embark on your digital journey toward operational excellence.

 

 

The Secret to Smooth Operations: Integrating VA Services into Your Business

The Secret to Smooth Operations: Integrating VA Services into Your Business

A smooth operation stands the best opportunity to succeed in business. Virtual assistants can be vital to your performance, taking on those tasks that you don’t have time for or which take you away from the jobs only you can do. These VA services integrate seamlessly into your workflows and help you maintain this forward momentum.

From managing workflows to handling administrative tasks and ensuring seamless customer communication, your VA can handle them all. This article explains the processes that they take on board to keep your business running without hiccups.

 

Unlocking Efficiency with VA Services

The Landscape of Business Challenges

Running a business smoothly involves navigating a complex web of challenges. Workflow bottlenecks, administrative overheads and communication gaps are just a few hurdles that can hinder optimal performance. For many businesses, these challenges can lead to decreased productivity and increased operational costs.

The Rise of VA Services

Enter virtual assistants – the unsung heroes of modern business operations. These experts in their fields handle a variety of tasks, freeing up valuable time for you and your employees. From automating repetitive administrative tasks to providing real-time support for customer queries, email marketing to inbox management, virtual assistants can transform the way businesses operate.

 

Integrating VA Services for Maximum Efficiency

Workflow Optimisation

One of the key areas where virtual assistants shine is workflow optimisation. A VA will pick up a host of great ideas they have seen in practice throughout their careers to smooth out their processes.

By helping you automate routine tasks such as data entry, appointment scheduling, and document management, the virtual assistant can significantly reduce your manual errors and accelerate the pace at which your business works. This not only saves time but also allows you to focus on more strategic, high-value tasks.

Administrative Task Management with VA Services

Virtual assistants are adept at handling administrative tasks with precision and speed. Whether it’s managing emails, organising calendars, or generating reports, having someone else take on the laborious background work leaves you able to benefit from a streamlined inbox, clear and clash-free schedule, and aggregated information in easily digestible chunks.

Customer Communication

One of the VA services that saves a lot of time for small businesses, whilst removing friction from the sales and aftersales processes is customer communication.

Virtual assistants can interact and engage with customer questions and complaints, improving their experience of your business because they can devote more time to the task. Without a VA, these communications can be delayed by staff members being too busy to address them.

Virtual Assistants

 

Marketing

Large corporations spend huge amounts to fund marketing, employing experts to carry out these tasks. It is no surprise that entrepreneurs, whose skill sets can vary wildly, might not possess the ability to instantly become a masters of this area of business.

Using a VA with a background in marketing to take on this aspect of your work allows you to separate yourself from it and concentrate on the areas of business at which you excel. Get a VA to own this department and avoid stepping on each other’s feet.

 

Practical Insights for Integration of VA Services

Assess Your Business Needs

Before diving into virtual assistant integration, it’s essential to assess your business needs. Identify tasks that consume significant time and resources, and prioritise areas where they can make the most impact on your processes.

Think about where you are most needed. You likely have to be there for pitches and meetings with new clients. Consider which tasks make this tricky and consider getting a virtual assistant to cover them.

Talk to Your VA

When you approach a VA agency, talk to them about how they can help you. They will have many years of experience helping small businesses and might be able to develop a strategy that works better for you than you could imagine. Tell them all of your pain points and let them suggest exactly how they will address them for you.

 

VA Supportal

Try Them Out

Nothing is set in stone. If you are unsure about whether you are using the most effective VA services, try it out for a bit and then re-evaluate. The VA might also have some suggestions to adjust your plan so it runs more smoothly for you.

 

Ready to Integrate VA Services into Your Business?

If you want to integrate VA services into your business, talk to Supportal Virtual Business Support today. Our goal is to slip into our given roles in your business as if we were a part of the furniture. We seamlessly take on the tasks you need help with, supporting you along the way. To find out how it works and which parts of your business we can add the most value to, book your free discovery call today.

 

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